§1 Mission Statement
The Society for Ambulatory Assessment (SAA) is devoted to fostering and encouraging research and applications using ambulatory assessment approaches. Ambulatory Assessment comprises the use of field methods to assess the ongoing behavior, physiology, experience and environmental aspects of humans or non-human primates in naturalistic or unconstrained settings. Ambulatory Assessment designates an ecologically relevant assessment perspective that aims at understanding biopsychosocial processes as they naturally unfold in time and in context. Ambulatory Assessment covers a range of methodologies of real-time data capture that originate from different scientific disciplines. These methodologies include but are not limited to experience sampling, repeated-entry diary techniques, and ambulatory monitoring of physiological function, physical activity and/or movement, as well as the acquisition of ambient environmental parameters.
The Society’s scope is interdisciplinary. Research and applications from various fields including psychology, (psycho)physiology, medicine, psychiatry, public health, occupational health, movement sciences, sports, biology, statistics, engineering, and computer sciences, are within the Society’s scope, as are different ambulatory assessment methods including experience sampling, daily diary approaches, ecological momentary assessment, physiological monitoring, activity monitoring, movement analysis outside the laboratory, assessment of energy expenditure, sleep analysis, and remote monitoring. Methods can be used separately or combined, with or without monitoring of environmental and ambient parameters.
§2 Executive Committee
(1) The Society’s executive committee consists of a President, Vice-President, General Secretary, Membership Officer, upcoming Conference President, and four ordinary members. The upcoming Conference President position is for the duration of about 2 years until it is given to the next upcoming Conference President. At least three different countries must be represented in the executive committee.*
(2) Responsibilities. The Executive Committee meets on a regular basis to discuss current issues in the Society. The General Secretary’s responsibilities comprise the management of the Society’s website (www.ambulatory-assessment.org) and editing and distributing the Society’s (electronic) newsletter (“Ambulatory Assessment”). In addition to handling membership and application issues, the Membership Officer is responsible for the correspondence of the executive committee with the Society’s members, and the organisation of the Society’s general assembly during meetings.
(3) Elections. The executive committee members serve a four-year term. Elections will be held during the Society’s bi-annual conferences. Executive Committee members have to be members of the Society. Election ballots are secret and can be made by postal mail or during the general assembly. The Executive Committee decides if postal mail or elections during the general assembly are used. In case of early withdrawal of a committee member, the remainder of the executive committee nominates a replacement. The nomination of the new committee member shall be communicated to the membership at large and considered accepted unless at least 50% of Society members speak against it. The new committee member shall take over until the next general assembly, when a regular nomination and voting procedure will take place. A special general assembly will be instated whenever at least 50% of the membership at large request it.
(1) Membership Prerequisites. Membership is open to individuals (e.g., students, researchers, developers, clinicians) who actively pursue ambulatory assessment as outlined in the Society’s mission statement. Membership is not restricted to particular disciplines. Instead, contributions from a variety of fields are explicitly encouraged.
(2) Application. To apply for membership, (a) the curriculum vitae, and (b) a letter of application outlining the applicant’s present activities in the area of ambulatory assessment should be addressed to the Membership Officer. Applicants are encouraged to present their research at the next conference. The Executive Committee decides upon the application. If two Society members recommend a rejected applicant, the application must be reconsidered by the Executive Committee. Members can be expelled from the Society only by unanimous assent of the Executive Committee. If at least 25 % of the Society members speak against the expulsion, membership will be maintained.
(3) Membership Fees. While there are no membership fees to date, the Executive Committee is free to introduce membership fees pointing the future should they be necessary to meet the costs of the Society’s activities. In case membership fees are introduced, the additional position of a Treasurer will be filled by one of the ordinary members of the executive committee.
§4 Bi-Annual Conference
The Society should hold a conference on a semi-annual basis. These conferences are to be hosted by a Society member. To foster the Society’s international character, consecutive conferences should take place in different countries. Time and place of a conference shall be determined at the preceding conference. The Society’s General Assembly will be held during the conference.
§5 General Assembly
During general assembly meetings, (a) the executive committee is to provide a short account of current and planned activities, (b) selected current matters are to be discussed (the agenda will be sent out at least two weeks prior to the meeting by the Membership Officer), and (c) executive committee elections (secret ballot) are to be held whenever they are due. Elections may also be carried out by means of postal mail (secret ballot).
§6 Newsletter Ambulatory Assessment
An electronic newsletter (“Ambulatory Assessment”) will be published on an irregular basis addressing not only Society issues but also currently popular and/or controversial topics in ambulatory assessment research and applications.
§7 Amendments to Bylaws
The Executive Committee can suggest changes to the Bylaws only by unanimous consent. The suggestions will be communicated to the membership at large. Changes must be confirmed by the Society members in a vote via e-mail. They will be accepted if the majority of the voting members which must be at least 25% of all Society members vote in favour of the specific change.
* Paragraph 2.1 has been changed by the executive committee on Wednesday, 30th of September, 2009. Approval for changes made will be asked for at the next general assembly.